ESTATES MAINTENANCE OFFICER – ESTATE MANAGEMENT (2 POSITIONS)
REPORTING TO: Estate Manager
JOB PURPOSE: the role holder will support maintenance of the dfcu Limited real estate portfolio (rented, owned and managed) and the facilities thereon, to maintain them in good, usable and hygienic condition – meeting the required workplace regulations and health and safety standards.
The Estates Maintenance Officer will support the comprehensive and timely management of providing facilities maintenance services as established in the respective agreements between dfcu Limited and the other parties.
- Establish a solid and fluid working relationship with clients, key stakeholders, and end users; including government authorities (for processing of required approvals, review & settlement of assessments and compliance with regulatory requirements).
- Actively contribute to the development of and adherence to the facility maintenance plans and communicate to the Estate Manager any deviations from such plans. Support the production of any short-term, and/or long term ‘Planned Maintenance Programmes’ (PMP) including cost estimates.
- Carry out routine ‘Condition Surveys’ to assess the general condition of building facilities and fixtures to assess priority actions to be implemented.
- Support the Finance department in the production of accurate and up-to-date asset registers for the various properties.
- Liaise with and supervise service providers, consultants and utility providers to ensure compliance with the maintenance regimes for different building installations as per the signed SLA’s.
- Maintain an occurrence book, listing maintenance faults and other events on the various properties by date.
- On a periodic basis, confirm property readings such as electricity meter readings, water meter readings, generator set readings and solar system readings.
- Securely store all keys to shared spaces, service areas and other parts of the premises and grant access whenever required to service providers and other authorized personnel.
- Be familiar with the operation of various building installations, carry out routine tests on equipment and minor repairs or replacement of spares (such as blown lights) where applicable.
- Monitor and report on consumption of all building consumables such as generator fuel, spare lights and others.
- Monitor the validity of all tenancy agreements and report any that are due to expire in the next 12 months.
- Liaise with service providers and monitor (using Key Performance Indicators) the implementation of the contracts of external suppliers for the delivery of the above services and advise on, and negotiate if required, the improvement of said contracts.
- Together with the Estate Manager, review budgets and keep record of payments.
- Offer technical support in the supervision of real estate projects being undertaken.
Qualifications, Experience and Competencies required:
- Bachelor’s degree (Quantity Surveying, Electrical/Mechanical/Civil Engineering)
- Three (3) years working experience in premises/facilities management or a related field
- Familiar with the built environment and maintenance of building services
- Good interpersonal skills – ability to quickly build rapport with people
- Customer focused
- Excellent communication skills – both written and oral
- Computer skills
- Good negotiation skills
- Analytical skills and an attention to detail
- Planning and organisational skills
- Should have a valid driver’s license
If you believe you meet the requirements as noted above, please forward your application with a detailed CV including present position and copies of relevant professional/academic certificates (University Transcript, O & A level), by close of business on Tuesday 21st August 2018 to the email address indicated below
dfcu Limited is an Equal Opportunities Employer that does not discriminate.
Only short-listed candidates will be contacted.
Disclaimer: dfcu Limited does not solicit/accept payment in cash/kind from prospective candidates in exchange for shortlisting or job placement. Any candidate who engages in this kind of transaction will be considered as attempting to aid and abet fraud and will be automatically disqualified.